Simplifying Contract Collaboration and Ownership with PostSig

In the fast-paced world of contract management, two common challenges stand out: collaboration and accountability. According to a study by World Commerce & Contracting (WorldCC) and Deloitte, organizations lose an average of 8.6% of total spending annually due to inefficient contract management.¹ Whether tracking down business owners for approvals or keeping up with contract negotiations, managing contracts post-signature can feel like herding cats.

That’s why PostSig is introducing two powerful features designed to make contract collaboration seamless and ownership clear: Discussion Threads and Contract Owner & Active Users.

The Collaboration Challenge: Keeping Everyone in the Loop

When a contract is signed, the real work begins. Teams often need to revisit agreements, discuss renewals, or reference key documents. Without a centralized communication space, these discussions can get lost in scattered emails, Slack threads, or side conversations—leading to inefficiencies, confusion, and missed opportunities.

With Discussion Threads, PostSig makes collaboration structured, auditable, and contract-centric by allowing users to:

• Comment directly on contracts – No more switching between tools; keep relevant discussions tied to the contract itself.

• Tag teammates for input – Need a quick decision? Tag a stakeholder, and they’ll receive an email notification prompting them to respond.

• Link supporting documents – Easily reference backtest results, prior agreements, or any supporting data within the contract discussion.

• Seamlessly integrate with email – When someone replies via email, their response appears directly in the contract’s discussion thread, ensuring no input is missed.

• Ensure conversations remain auditable – Every discussion is securely logged, ensuring full traceability for future contract renegotiations, compliance checks, and cancellation decisions.

Why This Matters

Tracking conversations about a specific contract isn’t just about convenience—it’s about accountability. PostSig ensures that all discussions are captured, time-stamped, and linked back to the contract itself, creating a reliable audit trail. Whether you need to renegotiate pricing, challenge contract terms, or assess the rationale for a prior decision, you’ll have the complete history at your fingertips.

The Ownership Gap: Who's Responsible for What?

Another common pain point in contract management is unclear ownership. Without clear accountability, decisions are delayed, obligations slip through the cracks, and renewals become a headache.

PostSig’s Contract Owner & Active Users eliminates ambiguity by allowing teams to:

• Assign a business sponsor – Clearly define who is responsible for the contract, ensuring accountability from day one.

• Capture business justification – Document why the contract exists and its business purpose.

• Track order numbers and business groups – Keep essential metadata tied to each contract for easy reference.

• Import or manually add active users – Ensure everyone who needs access to the contract is included from the start.

• Monitor subscription utilization vs. subscribed seats – Identify underutilized licenses and ensure future negotiations are based on actual usage, not guesswork.

Why Subscription Utilization Tracking Matters

Many financial firms subscribe to high-cost market data, analytics, and SaaS platforms, yet many of these subscriptions go unused. Without visibility into how many seats are being actively used vs. how many are paid for, firms risk overpaying for unused seats year after year.

With PostSig, teams can:

• Identify underutilized licenses – See which users are leveraging contract-based subscriptions.

• Optimize contract spend – Reduce waste by reallocating unused licenses or negotiating more accurate renewal terms.

• Strengthen negotiation power – Enter vendor discussions with real data on actual usage instead of estimates.

By structuring ownership and active user tracking upfront, PostSig makes it easier to track contract performance, assign responsibilities, and streamline vendor relationships—reducing the risk of costly oversight.

Why These Features Matter

For capital markets professionals, precision and efficiency are everything. Delayed contract decisions, unclear accountability, and scattered communication can cost valuable time and money. PostSig centralizes contract collaboration, ensures full traceability of discussions, and defines ownership—helping teams move faster, stay aligned, and maximize the value of their agreements.

The Cost of Poor Contract Management

Studies show that poor contract management can result in value erosion exceeding 20% in some cases, leading to unnecessary costs and missed revenue opportunities.¹ Organizations that fail to track contract ownership and renegotiation discussions risk losing millions in unoptimized vendor agreements.

For example, a hedge fund with $2 million in annual market data and research contracts could lose up to $172,000 per year due to inefficiencies.¹ PostSig ensures contract owners track obligations and cost-saving opportunities in real-time—before unnecessary expenses add up.

Unlike generic CLM systems that focus on contract drafting and execution, PostSig is purpose-built for post-signature contract intelligence—ensuring that contracts remain valuable, actionable assets instead of static files lost in storage.

Ready to Streamline Your Contracts?

With Discussion Threads and Contract Owner & Active Users, PostSig is making contract management more collaborative, accountable, and auditable.

Don’t let another renewal slip through the cracks. Discover how PostSig helps you cut costs, improve compliance, and maximize contract performance—schedule a demo today.

Footnotes:

1. World Commerce & Contracting (WorldCC) & Deloitte, The ROI of Contracting Excellence Report (2023). Source

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